• Project Management Tools


    • Personal ToDo list


      There are many project management tools on the market. Some are better than others, some are designed for complex environments and some cost money.

      Trello is a widely-used tool that is simple, has a good interface and has sufficient functionality for school projects. In this course, we will focus on Trello, but the ideas should transfer very easily to other tools

      This section covers the following:

      For the first 2 items, view the "Creating an account and sigining in" link

      1. Signing up for Trello using laptop browser (use Pakuranga account)

      2. Installing Trello on phone, signing in with the same account.

      For the next 3 items, view the "Getting Started" link

      3. Creating a "To Do" board.

      4. Adding a task, using each platform (browser and phone)

      5. Completing a task.

    • Trello and students

      If your curriculum area sometimes involves extended projects, there are some powerful online tools to facilitate this.. Trello has probably the best balance of features and simplicity. It works particularly well when groups of students are working together, but is also great for individuals.

      For example in the Technology faculty, level 8 of "Planning for Practice" is "Students will: Critically analyse their own and others’ past and current planning and management practices in order to develop and employ project management practices that will ensure the efficient development of an outcome to completion". Other curriculum areas may have similar requirements.

      Evidencing this can be done exclusively in Trello. In order for this to happen successfully in senior school, students should get prior experience in junior school, so they become fluent and comfortable with Trello.

      To complete this section, you need to do the following. You will find that students find this mostly intuitive once you do a quick demo. But they will generally need a LOT of help in decomposing a large project into sub-tasks.

      1. Get students logged in to Trello using their school accounts.

      2. Get them set up with To Do / Doing / Done.

      3. Break the project down for them, to make sure they have enough cards in "To Do". Many students struggle to break a large project down into bite-size tasks that can be "ticked off"; Help them through this. Mindmapping is often helpful at this stage

      4. At least once a lesson, get them to update their Trello boards. Get them to save a screenshot each time (On mobile perhaps they can just screenshot any list that has been updated?)

      As evidence of completing this, share some screenshots of the more successful Trello boards.

      • Trello advanced tools

        In this section, develop your understanding of some of the more advanced Trello tools listed here: http://help.trello.com/category/698-category?sort=name

        Some suggestions of advanced tools are:

        To evidence your accomplishment of this section, collect screenshots

        • Google Keep

          Google Keep - getting students organised 

          Think of Google Keep as “Post-it notes on steroids”. There’s no one thing that Keep does that you can’t do elsewhere, but here’s a few ideas of how students can use Keep 

          • Any list can become a checklist 
          • Any note can include an image 
          • Any note can include a sketch/drawing 
          • Notes can have multiple “hashtags” 
          • Students can share/collaborate just as easily as any Google doc 
          • Keep is on all platforms; seamlessly share across phones, laptops etc 
          • Set reminders on any note. 
           So in (say) Science, a student can have photos of board notes, quick sketches, links and ticklists of success criteria, all tagged and easy to access. Not groundbreaking, but potentially useful. 

          Getting started 

          You can’t see how students can use it until you’ve given it a go yourself. So… 

          Using Keep with students 

          Students often need help to decompose a longer project into discrete tasks, and then manage their time through the tasks. Show them how to use Keep to create checklists and collaborate.